[Gov] General Assistant

(a) To provide clerical support, including filing incoming correspondence, general typing duties, such as unclassified documents including memos, letters, table charts, emails, etc., preparing and producing documents for and related to meetings and other ad hoc functions and liaison work;
(b) To receive, sort and dispatch documents by fax/post/hand/email (including urgent delivery by hand to offices in Hong Kong, Kowloon and New Territories);
(c) To perform general office support duties such as managing inventory stores, handling procurement matters, photocopying, searching of files, moving office furniture/equipment, returning files to mobile racks and cabinets, sealing envelope and mailing letters, providing basic IT support, performing pantry duties and replenishing distilled water carboys, etc.;
(d) To man the reception counter and answering telephone calls;
(e) To deal with the arrangement of vehicles and keep records and statistics relating to vehicle booking;
(f) To provide logistical support and back-up services for meetings and other activities; and
(g) To perform any other duties including outdoor work as assigned by other senior officers.

Candidates should have -
(a)
(i) Level 2 or equivalent [Note (1)] or above in five subjects including Mathematics in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) [Note (2)], or equivalent; or
(ii) Level 2 [Note (3)] / Grade E or above in five subjects including Mathematics in the Hong Kong Certificate of Education Examination (HKCEE) [Note (2)], or equivalent;
(b) met the language proficiency requirements of Level 2 [Note (3)] or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent;
(c) a minimum of one year’s full-time clerical or secretarial working experience. Working experience in Government would be an advantage;
(d) good command of both oral and written English and Chinese, proficiency in Putonghua would be an advantage; and
(e) good computer knowledge (e.g. MS Word and Excel).

Successful candidates will be appointed on non-civil service contract terms for six months. Renewal of contract will be subject to service need of the department and the performance and conduct of the candidate.

An end-of-contract gratuity may be granted upon satisfactory completion of the full contract period with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) Scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal 10% of the total basic salary drawn during the contract period. Rest days, statutory holidays (or substituted holidays), annual leave, maternity/paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance.

Applicants must apply online through the G.F. 340 Online Application System of the Civil Service Bureau (http://www.csb.gov.hk), and submit copies of the following supporting documents by email to ncsc_recruitment@pland.gov.hk on or before the closing date for application:-

(a) copies of all relevant certificates and academic transcripts of studies;
(b) copies of language proficiency certificates; and
(c) documentary proof of working experience.

Applicants should clearly mark “Application for the position of General Assistant” and quote the “online application number” in the email subject. Applicants should provide an accurate email address in their applications and are held responsible for checking their emails.

Late applications will not be accepted. Applications which are incomplete or unclear, submitted through a method other than the G.F. 340 Online Application System of the Civil Service Bureau (i.e. in person, by post, by fax or by e-mail), or without the required supporting documents submitted by email on or before the closing date for application will not be considered.

Candidates who are selected for interview will normally receive an invitation in about four to six weeks from the closing date for application. This period may be longer in exceptional circumstances, e.g. when a large number of applications are received or when there are other complications. Those who are not invited for interview may assume that their applications are unsuccessful.

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the recruitment interview without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by email to ncsc_recruitment@pland.gov.hk on or before the closing date for application.
(h) Non-civil service vacancies information contained in this column is also available on the Planning Department on the Internet at http://www.pland.gov.hk.
(i) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.