Term Executive Assistant II

Term Executive Assistant II Youth College Department / Section : Campus Secretariat Ref. no : O/YC(KF&KB)-CS/Term EA2/11/26 Major Duties : (a) To provide support in one or more of the following areas: (i) general administration and human resources matters; (ii) course administration and student admissions; (iii) procurement, supplies and stores administration; and (iv) administrative support for senior level staff; (b) To handle enquiries and provide counter services; (c) To draft simple correspondence; and (d) To assist in providing secretarial support for meetings / boards of operational units. Requirements : (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing; (c) Good communication, interpersonal and organisational skills; (d) Good command of Chinese and English, preferably with knowledge of Putonghua; (e) Ability to be proactive and work independently as well as in teams; (f) Good work initiative and be customer-oriented; and (g) Knowledge of artificial intelligence (AI) tools and their practical application in office administration is an advantage. Notes : (1) The work location is Kwai Fong or Kowloon Bay. (2) The appointee(s) may be required to perform duties at different locations, outside normal office hours and / or work on shift duty.