Senior Corporate Event Manager Needed (fixed term)

Kyckr is looking for an experienced freelance Event Manager to own two invitation-only anniversary evenings in London and Dublin in spring 2027, from building the guest list and getting the right people there to the night itself and the follow-up.
Contract Freelance, fixed term
Start: December 2026
End: Late May 2027, after the Dublin follow-up
Time: About two days a week to start, rising in the weeks around each event
Events: London, 23 March 2027 (about 80 guests); Dublin, 5 May 2027 (about 40 guests). Dates provisional
Location: UK-based and remote, with on-site days in London and travel to Dublin
Reports to: Senior Marketing Manager

About Kyckr and the events
Kyckr turns 20 in March 2027. Founded in 2007 as Global Business Register, Kyckr now connects to more than 300 official company registries across 100+ countries, and its customers include major banks, payment firms and fintechs.

To mark it, we're hosting two evenings for the people shaping the future of business verification: senior leaders across banking, fintech, compliance and identity.

• London, 23 March. About 80 guests at a contemporary, central venue. Drinks, food, a short toast from our CEO, no presentations. Entertainment, branding are still to be decided.
• Dublin, 5 May. About 40 guests in a smaller, more personal setting, with a hosted experience at the venue. Initial ideas for venues are The Guiness Storehouse.
These are relationship events, not sales events. Success means the right senior people in the room (roughly 70 to 90 in London and 35 to 45 in Dublin), a night they talk about afterwards, and commercial conversations that follow.

What you'll do
You'll run both events end to end. The biggest part of the job is the room: who's invited, who says yes, who actually turns up, and what they leave saying about the event and Kyckr.

Guest list and attendance
• Build the guest list for each city with Kyckr's leadership and commercial team: customers, partners and former colleagues; named senior prospects at target accounts; and a wider circle of founders, investors, journalists and registry contacts
• With the support of Sales, research and fill gaps, so every target account has a named senior person on the list
• Secure anchor guests early (15-20 in London, 8 - 10 in Dublin) before wider invitations go out
• Line up personal invitations from our CEO, account owners and partners for the most important guests, and track who has asked whom
• Support the Senior Marketing Manager & Sales Teams to invite around 120 individuals through marketing and outreach campaigns.
• Run invitations, RSVPs and the waitlist, aiming for about 100 to 110 acceptances in London and 50 to 55 in Dublin to allow for drop-off
• Get people there: reminders at two weeks, a few days and the day before, personal follow-up calls, and final-week nudges through relationship owners
• Keep a live view of every guest's status and report weekly on numbers and gaps against target accounts
• Set up invitation, approval and reminder workflows in HubSpot
• Handle guest logistics: dietary needs, accessibility, travel information, name badges

Planning and budget
• Whilst we have the locations and venues locked in, we need the event to be flawless and have the wow factor. Research ideas and run past the Senior Marketing Manager before actioning.
• Turn the existing event proposal into a working plan, timeline and budget for both cities
• Track spend against an agreed budget and flag risks early
• Run regular check-ins with Senior Marketing Manager and report progress clearly

Venues and suppliers
• Source and manage catering, AV and screen content, photography and video, signage, gifts and any entertainment
• Brief and manage every supplier against one clear plan

On the night
• Produce the run of show and brief the Kyckr team on hosting
• Manage set-up, the evening itself and breakdown in both cities
• Be the single point of contact for the venue and suppliers

Afterwards
• Deliver attendance reporting, photos and video to the marketing team
• Support the thank-you and follow-up campaign
• Reconcile invoices and close out the budget
• Write a short debrief for each event

What you'll bring

Essential
• Five or more years running corporate or client events, including invitation-only evenings for senior audiences
• A track record of delivering events end to end with little supervision
• Venue and supplier negotiation, contracts and budget management
• A proven record of building senior guest lists and filling rooms: research, personal outreach, RSVPs, waitlists and managing drop-off
• Calm, organised and visible on the night
• Available from December 2026 for about two days a week, with more time around each event

Useful
• Events in London venues and contacts in Dublin
• B2B, financial services or fintech events
• HubSpot or a similar CRM for invitations and RSVPs
• Your own network of trusted suppliers, and contacts in UK or Irish financial services

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