Term Executive Assistant II

Term Executive Assistant II Hong Kong Institute of Vocational Education (Chai Wan) Department / Section : Department of Health and Life Sciences Ref. no : O/CW-HLS/Term_EA2/10/26 Major Duties: (a) To provide support in one or more of the following areas: (i) general / course administration; (ii) student affairs and student admissions; (iii) supplies and stores administration; (iv) facilities maintenance and repairs; (v) human resources management; (vi) secretarial and administrative support for senior level staff; and (vii) data entry and filing; (b) To assist in providing administrative support for the daily operation of the Dental Care Professional Training Centre; (c) To assist in providing administrative support for the outreach talks and oral care workshops; (d) To provide logistic arrangement for the teaching patients; and (e) To provide logistic support on advisory committee and meetings. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint and Chinese word processing; (c) Good communication, interpersonal and organisational skills; (d) Pleasant personality, good work initiative and customer-oriented with good telephone manners; and (e) Ability to work Independently and be a good team player. Notes: (1) The work location is in IVE (Chai Wan). (2) The appointee(s) may be required to perform duties outside normal office hours and at different work locations as assigned.