Term Executive Assistant II (Library Service)

Term Executive Assistant II (Library Service) Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee) Department / Section : Learning Resources Centre Ref. no : O/DILWL-LRC/Term_EA2(LS)/10/26 Major Duties: (a) To provide circulation and information counter services; (b) To perform book shelving, shelf-reading and book removal if necessary; (c) To assist in cataloguing, acquisition and serial management for library materials; (d) To provide support in processing different types of materials, including books, periodicals and multi-media items; (e) To assist in updating library databases and preparing the monthly statistics; (f) To assist in organising and promoting library activities; (g) To assist in maintenance support for PCs and providing IT-related support; and (h) To assist in leading library tours, draft simple correspondence, answer general enquiries, and carry out general clerical duties. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design; (c) Possession of related library qualifications and work experience of integrated Library System (ILS), e.g. Alma will be an advantage; (d) Proficiency in video editing software and graphic design software will be an advantage; (e) Good command of both English and Chinese, preferably with knowledge of Putonghua; (f) Good communication, interpersonal and organisational skills; (g) Detailed-mind, able to work independently and be a good team player; and (h) Pleasant personality, good work initiative and customer-oriented. Note: The appointee(s) may be required to work irregular hours or shifts as necessary.