Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 261012007-IE 學系/部門：Department of Data Science and Artificial Intelligence Category: Management / Professional 截止日期：26 October 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=261012007 ---

(Ref. 261012007-IE)

Duties

The appointee will be required to:

(a) provide administrative support to research programmes and projects, grant applications and various research exercises of the Unit;

(b) support the recruitment of research personnel and maintain relevant records in a professional manner;

(c) provide support for alumni relations, alumni engagement and recognition activities, and maintain a good track record;

(d) maintain an effective database and information system to compile statistical reports for different exercises;

(e) provide secretarial support to various departmental committees and meetings;

(f) liaise with internal units, as well as students, alumni and external organisations;

(g) assist in office management, staff supervision, website updates and organisation of activities/events and handle enquiries; and

(h) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree with at least five years of relevant administrative experience, preferably with some supervisory experience;

(b) have an excellent command of both written and spoken English and Chinese, including Putonghua;

(c) have good computer literacy, preferably with experience in database management;

(d) have excellent communication, interpersonal and coordination skills;

(e) have the ability to work under pressure in a highly dynamic work environment;

(f) have a high level of self-motivation, strong problem-solving, organisational, leadership and multi-tasking skills; and

(g) be a good team player and able to work independently.

Preference will be given to those with solid relevant work experience in tertiary institutions.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 26 October 2026 until the position is filled.