Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 261007009-IE 學系/部門：Office of the Vice President (Research) Category: Management / Professional 截止日期：21 October 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=261007009 ---

(Ref. 261007009-IE)

Duties

The appointee will be required to:

(a) provide comprehensive administrative support to the Vice President (Research) [VP(R)], including drafting correspondence and handling sensitive and confidential issues in a professional manner;

(b) act as a point of contact with internal academic and administrative units, government bodies, as well as local and non-local external organisations, to ensure seamless communication and fostering collaboration among various stakeholders;

(c) provide secretarial and logistic support to committees and working groups, such as arrangement of meetings, preparation of minutes, notes and reports;

(d) assist in the coordination and implementation of various engagements;

(e) support the operation and administration of the Office; and

(f) perform any other duties as assigned by VP(R) or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree;

(b) have at least five years of solid and relevant post-qualification administrative experience at supervisory level, preferably with some years of experience gained in sizable organisations or tertiary institutions;

(c) have excellent communication and interpersonal skills as well as computer literacy;

(d) have an excellent command of both written and spoken English and Chinese, with proficiency in Putonghua;

(e) be meticulous and have good analytical, problem-solving and organisational skills; and

(f) be pleasant, proactive, independent and able to work under pressure.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 21 October 2026 until the position is filled.