School Secretary / Senior Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260504003-IE 學系/部門：School of Fashion and Textiles Category: Management / Professional 截止日期：11 May 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260504003 ---

(Ref. 260504003-IE)

Duties

The appointee will be required to:

(a) coordinate and supervise all aspects of administration in the School;

(b) support and assist the Dean of School in day-to-day operations and management of the School;

(c) handle the human resources related matters of the School, including recruitment, further appointment, promotion and other staffing matters;

(d) lead and manage teams of senior officers and subordinates to support administration in academic programme development/management, research and scholarly activities, and knowledge transfer of the School;

(e) oversee teams of officers and subordinates to provide professional administrative support to the School and students;

(f) provide professional secretarial/administrative support to the committees;

(g) ensure quality assurance and efficiency enhancement process well in place in the School;

(h) work closely with academic and central/administrative units, as well as external bodies on all matters relating to the School;

(i) coordinate, plan and organise School events, projects and functions; and

(j) perform any other duties as assigned by the Dean of School or his/her delegates.

Qualifications

(a) have a recognised degree with at least eight years of solid and relevant managerial experience, preferably gained in tertiary institution(s);

(b) have good knowledge of academic programme and research administration;

(c) have good experience in budgeting/accounting, human resources management and higher education administration;

(d) have an excellent command of both written and spoken English and Chinese, including Putonghua;

(e) have excellent organisational/analytical ability and high level of problem-solving skills;

(f) have excellent communication and interpersonal skills;

(g) be self-motivated with a strong sense of responsibility and capability of multi-tasking; and

(h) have the qualities and charisma of being a team leader as well as a good team player.

Applicants with less experience may be considered for the post of Senior Executive Officer.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 11 May 2026 until the position is filled.