Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260601017-IE 學系/部門：Department of Chemistry Category: Management / Professional 截止日期：8 June 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260601017 ---

(Ref. 260601017-IE)

Duties

The appointee will be required to:

(a) lead the teaching team to provide comprehensive administrative support for undergraduate and postgraduate programmes, including student admissions, subject registration, class timetabling, examination arrangements, student liaison, etc.;

(b) assist in professional accreditation exercises and ensure the compliance with the University’s academic regulations;

(c) support the administration of Work-Integrated Education and student internship activities, by coordinating internship opportunities, assisting with visa applications, maintaining student databases and handling enquiries;

(d) coordinate the promotion and marketing activities for programmes;

(e) coordinate and organise student study tours;

(f) provide logistics and secretarial support for departmental committees and meetings;

(g) liaise effectively with internal and external stakeholders; and

(h) perform any other duties as assigned by the Head of Unit or his delegates.

Qualifications

Applicants should:

(a) possess a recognised degree with at least five years’ solid post-qualification administrative work experience at supervisory level, preferably in teaching administration in a tertiary institution;

(b) have a good command of both written and spoken English and Chinese, including Putonghua;

(c) be proficient in Microsoft Office applications and other common office productivity tools;

(d) have good communication, interpersonal, organisational and analytical skills; and

(e) be proactive, able to work independently and multitask.

Applicants with less experience may be considered for appointment at a lower rank.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 8 June 2026 until the position is filled.