Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260709013-IE 學系/部門：Student Affairs Office Category: Management / Professional 截止日期：15 July 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260709013 ---

(Ref. 260709013-IE)

Duties

The appointee will be required to:

(a) serve as Secretary to the Dean of Students;

(b) assist in staffing matters, coordination of human resources issues and office administration;

(c) assist in the financial and accounting operations of the Office, including budget planning, forecasting, monitoring and expenditure control;

(d) assist in procurement, purchasing, processing of payments, and reimbursement of student-related activities / scholarships in accordance with the University’s financial guidelines;

(e) prepare and compile administrative and/or financial documents and reports;

(f) provide secretarial support to committees / meetings;

(g) liaise and coordinate with internal and external parties on student affairs;

(h) provide support to functions / programmes organized or supported by the Office; and

(i) perform any other duties as assigned by the Dean of Students or his/her delegates.

The appointee may be required to work beyond or outside normal office hours where necessary.

Qualifications

Applicants should:

(a) possess a recognised degree, preferably with a higher degree;

(b) have at least five years of relevant post-qualification work experience;

(c) have strong problem-solving skills, with a proactive approach to manage multiple priorities effectively;

(d) have excellent communication and interpersonal skills, with a positive and professional attitude when engaging with different stakeholders;

(e) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;

(f) have good computer literacy, including Microsoft Word, Excel, PowerPoint and Chinese word processing; and

(g) have the ability to work independently and collaboratively in a team.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 15 July 2026 until the position is filled.