Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260805003-IE 學系/部門：PolyU Academy for Interdisciplinary Research Category: Management / Professional 截止日期：12 August 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260805003 ---

(Ref. 260805003-IE)

Duties

The appointee will be required to:

(a) coordinate and deliver a range of academic events, such as international conferences, distinguished lectures, ceremonies, research showcase exhibitions, seminars, delegation visits, and other activities;

(b) manage the event team, supervise junior staff, and oversee their contributions to event planning and administrative functions;

(c) prepare reports, proposals, speeches, web content, and other written materials related to event management;

(d) provide secretarial and logistical support to committees and meetings as required;

(e) handle financial matters associated with event planning and execution;

(f) facilitate effective communication and collaboration with internal and external stakeholders; and

(g) perform any other duties as assigned by the Director or his/her delegates.

The appointee may be required to work outside normal office hours and travel outside Hong Kong.

Qualifications

Applicants should:

(a) have a recognised honours degree plus at least five years of relevant post-qualification supervisory experience, preferably gained from tertiary institutions or sizable organisations;

(b) demonstrate strong problem-solving and leadership skills, with the ability to handle multiple tasks concurrently;

(c) have excellent communication and interpersonal skills;

(d) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;

(e) have sound administrative, negotiation and presentation skills;

(f) have a positive working attitude and the ability to work effectively as a team member; and

(g) be proactive and result-oriented, with the ability to formulate and implement plans independently and work under pressure.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 12 August 2026 until the position is filled.