Assistant Facilities Manager (Cost and Contract) (Temporary Appointment)

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260805013 學系/部門：Campus Facilities and Sustainability Office Category: Management / Professional 截止日期：12 August 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260805013 ---

(Ref. 260805013)

[Appointment period: twelve months]

Duties

The appointee will be required to:

(a) supervise in-house staff in the provision of all pre- and post-contract quantity surveying services for works contracts and service contracts;

(b) oversee the procurement process, including the preparation of cost estimates and specifications, as well as the compilation of tender documents, to ensure compliance with the procedures/regulations and address potential issues proactively;

(c) assist in reviewing the procurement process and providing suggestions to improve the operational efficiency and effectiveness;

(d) manage and monitor the performance of the quantity surveying consultants;

(e) assist in the preparation of tender documents and liaise with parties concerned in the tender submission process;

(f) monitor the tender invitation process, including preparation of tender analysis and reports to the Tender Board, University Grants Committee, Council and other appropriate authorities;

(g) monitor the progress and oversee the process of contract administration, final accounts, quotation checking and payment of bills, as well as assist in the valuation of interim payments and variations;

(h) assist in the financial planning, funding application and cost control of budget;

(i) implement proper control procedures to ensure full compliance with established guidelines and policies; and

(j) perform any other duties as assigned by the Director of the Office or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably in Quantity Surveying, with at least eight years of experience in quantity surveying/contract administration and some experience at supervisory level;

(b) be a corporate member of The Hong Kong Institute of Surveyors (Quantity Surveying Division);
(c) have strong communication and problem-solving skills as well as good supervisory and interpersonal skills;

(d) have a high level of self-motivation and the ability to multitask and work effectively both as a team player and independently to meet tight schedules;

(e) possess good leadership skills and team spirits; and

(f) have the ability to communicate effectively in both written and spoken English and Chinese.

Applicants who have responded to the previous advertisement(s) need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.

Consideration of applications will commence on 12 August 2026 until the position is filled.