Term / Temporary Executive Assistant II

Term / Temporary Executive Assistant II Youth College (Tuen Mun) Department / Section : College Secretariat Ref. no : O/YC(TM)-CS/Term_Temp EA2/09/26 Major Duties: (a) To provide support in one or more of the following areas: (i) general administration and personnel; (ii) student affairs and student admissions; (iii) book-keeping, supplies and stores administration; (iv) promotion & publicity and committee work; and (v) secretarial and administrative support for senior level staff. (b) To assist in providing secretarial support for meetings / boards of operational units; (c) To draft simple correspondence; (d) To handle enquiries and provide counter services; (e) To assist in the supervision of junior / minor grade staff; and (f) To assist in the stock-taking and maintenance of inventory record. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Ji; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design; (c) Good command of Chinese and English, preferably with knowledge of Putonghua; (d) Good communication, interpersonal and organisational skills; (e) Ability to work independently and be a good team player; and (f) Good work initiative and be customer-oriented. Notes: (1) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply. (2) The appointee(s) may be required to perform duties outside normal office hours and / work on shift duty.