Term Executive Assistant II

Term Executive Assistant II School for Higher and Professional Education (SHAPE) Ref. no : O/SHAPE/Term_EA2/09/26 The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities. Applications are now invited for Term Executive Assistant II post at SHAPE. Major Duties: (a) To provide support in one or more of the following areas: (i) general / course administration; (ii) student affairs and student admissions; (iii) supplies and stores administration; (iv) human resources administration; (v) course promotion or event organisation; and (vi) data input and filing duties; (b) To assist in website maintenance; and (c) To draft simple correspondence and handle enquiries. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^, OR (ii) Leve 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Good command of both English and Chinese, preferably with knowledge of Putonghua; (c) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Teams and Chinese word processing; (d) Good communication, interpersonal and organisational skills; (e) Detail-minded, able to work independently and be a good team player; (f) Candidate(s) who possess knowledge / skills in Adobe software would have an advantage; and (g) Preference will be given to applicants with relevant work experience. Notes: (1) The appointee(s) will be initially posted to one of the SHAPE Offices located at Chai Wan, Shatin, Wan Chai, Tiu King Leng, Tuen Mun or Tsing Yi, and he/she may work in designated places as assigned. (2) The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty. (3) Applicants who have responded to the advertisement in the past six months need not to re-apply.