Term Executive Assistant II

Term Executive Assistant II Hong Kong Design Institute & Hong Kong Institute of Vocational Education (Lee Wai Lee) Department / Section : Student Development Office Ref. no : O/DILWL-SDO/Term_EA2/09/26 Major Duties: (a) To provide support in one or more of the following areas: (i) general administration and office management; (ii) administrative support to student development programmes, projects and activities; (iii) logistics arrangement for meetings, events and activities; (iv) secretarial assistance and correspondence drafting; (v) procurement, supplies and store administration; and (vi) promotion publicity and committee work; (b) To assist in the stock-taking and maintenance of inventory record; and (c) To perform reception counter duty and handle enquires. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint and Chinese word processing; (c) Knowledge of Adobe Illustrator and Photoshop, webpage and multimedia design are advantages; (d) Good communication, interpersonal and organisational skills; and (e) Ability to work independently and be a good team player. Note: The appointee(s) may be required to work outside normal working hours.