Term Executive Assistant II

Term Executive Assistant II Hong Kong Institute of Vocational Education (Kwai Chung) 部門 : Campus Secretariat 參考編號 : O/KC-CS/Term_EA2/11/26 Major Duties: (a) To provide support in one or more of the following areas: (i) general administration and human resources matters; (ii) course administration, student affairs and student admissions; (iii) procurement, supplies and stores administration; and (iv) administrative support for senior level staff; (b) To handle enquiries and provide counter services; (c) To assist in the stock-taking and maintenance of inventory record; (d) To support campus and discipline activities and events; (e) To assist in providing secretarial support for meetings/boards of operational units; and (f) To support the operation of evening programmes. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design; (c) Good command of Chinese and English, preferably with knowledge of Putonghua; (d) Good communication, interpersonal and organisational skills; (e) Ability to work independently and be a good team player; and (f) Good work initiative and be customer-oriented. Note: The appointee(s) may be required to perform duties outside normal office hours and/or outside campus.