[Gov] Executive Assistant (Wan Chai District)

(a) To perform general administration and management work such as resource management systems and records management, project planning, collection and analysis of statistical information, compilation of reports, etc.;
(b) To assist the office including drafting and preparation of minutes and briefs, co-ordinating logistics for the smooth running of meetings and events, liaising with the government departments and other parties;
(c) To handle public enquiry;
(d) To provide administrative support on district management matters
(e) To assist in organizing, monitoring and evaluation of community involvement campaigns and projects;
(f) To provide administrative support for the daily operation of District Councils and Committees/Working Groups under District Councils;
(g) To assist in carrying out duties relating to building management;
(h) To handle community halls/community centres related matters;
(i) To assist in the preparation for and conduct of elections, voter registration and voter turnout campaigns (if applicable); and
(j) To assist in any other duties assigned by senior officers.

(a) A bachelor degree from a Hong Kong university, or equivalent;
(b) Met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent [see Note];
(c) Good command of written and spoken Chinese and English; and
(d) Good computer operation knowledge including MS Word, Excel, PowerPoint and Chinese Word Processing.
(e) Preference may be given to candidates who have work experience in the Government or public institutions.

(a) Successful candidates will be appointed on non-civil service contract terms for a maximum of one year depending on the contract effective date and post assigned;
(b) Renewal of contract will be subject to the service needs and availability of resources of the Home Affairs Department as well as the satisfactory performance of candidates.
(c) Candidates appointed may be required to work outdoors or overtime and work on weekdays, Saturdays, Sundays or public holidays.

(a) Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance; and
(b) Unless otherwise specified, for those who has been offered a contract with at least 12 months, he or she will receive a gratuity for the period of service upon satisfactory completion of contract. The gratuity payable for the contract will be the sum, when added to the government's contribution to MPF scheme, equals to 15% of the total basic salary drawn during contract period.

(a) Applicants must apply online through the G.F. 340 Online Application System of the Civil Service Bureau (https://www.csb.gov.hk) on or before 13 November 2026. Candidates should state clearly in their applications their full record of employment, academic qualifications and Chinese and English languages proficiency level as shortlisting criteria may be applied for selecting better qualified candidates to selection interviews. Applications which are incomplete or submitted in person, by post, by fax or by e-mail will not be accepted.
(b) For qualifications awarded by local institutions/Hong Kong Examinations and Assessment Authority, copies of official transcripts of studies and certificates are not required to be submitted at this stage of application. Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessment on equivalence with the required entry qualifications. They should submit all copies of their official transcripts of studies and certificates by email to enquiry_wcdo@had.gov.hk on or before 20 November 2026. Candidates should mark “For application of NCSC Executive Assistant” and quote the on-line application number on the copies of every page of supporting documents.
(c) Candidates who are invited for selection interview will be required to produce the original copies of official transcripts, certificates and proof of relevant working experience for verification and photocopies for record purpose. The application will be deemed unsuccessful if any applicant fails to produce the original copies of the required documents for verification.
(d) Applicants are required to provide their e-mail addresses on the application forms and be responsible for ensuring that the provided e-mail addresses can receive the invitations.
(e) Candidates who are selected for interview will normally receive an invitation by e-mail in about 8 to 12 weeks from the closing date for application. This period may be longer in exceptional circumstances, e.g. when a large number of applications are received or when there are other complications. Those who are not invited for interview may assume that their applications are unsuccessful.

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit all copies of their official transcripts of studies and certificates by mail to enquiry_wcdo@had.gov.hk on or before 20 November 2026. Candidates should mark “For application of NCSC Executive Assistant” and quote the on-line application number on the copies of every page of supporting documents.
(h) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.
(i) The personal data provided in application forms will be used for recruitment and other employment-related purposes. It may be provided to Government departments and other organisations or agencies authorised to process the information for purposes relating to recruitment by and employment with the Government, e.g. qualification assessment, medical examination, employer’s reference and integrity checking etc, as necessary.