[Gov] Assistant Secretary-General (Research)

(a) To manage the operation of the Research Grants Council (RGC) research funding schemes, professorship and fellowship schemes, including providing executive support to selection panels for organising meetings and related events; preparing meeting documents, presentation materials and reports; managing panel membership and register of external reviewers; and reviewing the work procedures and funding guidelines as and when required;
(b) To monitor the funded research projects/fellowships, and make regular reports to the University Grants Committee (UGC) and the RGC;
(c) To support research collaboration with research funding agencies outside of Hong Kong;
(d) To oversee consultation and organise institution visits, public engagement and related activities;
(e) To supervise the work of supporting staff, and to oversee the general administration and personnel matters of the team under his/her charge; and
(f) To perform other duties as assigned.

(a) have a Hong Kong bachelor’s degree, or equivalent or a Hong Kong master’s degree;
(b) have a minimum of twelve years’ post-degree full-time working experience in executive and/or managerial positions, with at least six years in the Hong Kong Government, and with experience in management of public funding scheme, research administration or higher education sector;
(c) be proficient in written and spoken Chinese and English. The candidates should have met the language proficiency requirements of “Level 2” results in the two language papers of Use of Chinese (UC) and Use of English (UE) in the Common Recruitment Examination (CRE), or equivalent [See Note];
(d) demonstrate proven leadership with proactive work attitude, a strong sense of responsibility and the ability to work independently;
(e) possess strong organisational power, supervisory, planning and analytical skills, and the ability to work under pressure; and
(f) with exemplary communication skills and computer proficiency.

The successful candidate will be appointed on non-civil service contract terms for normally 12 months. Renewal of contract will be subject to service needs, and the candidate’s performance and conduct.

(a) A contract-end gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Secretariat to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal to 15% of the total basic salary received during the contract period; and
(b) Annual leave is 12 days per annum plus rest days and statutory holidays (or substituted holidays). Maternity leave, paternity leave and sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.

(a) Application should be made through the Online Application System of Civil Service Bureau’s website (https://www.csb.gov.hk) on or before the application deadline. Applicant should also submit a cover letter of around 300 words in English on the reason(s) for application for the post, and with a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment (if applicable) and copies of documentary proof of the required academic qualification(s) by email to recruitment@ugc.edu.hk on or before the application deadline. Please quote the online application number in the email title, cover letter and the full curriculum vitae.
(b) Applications which are not made through the Civil Service Bureau’s website, late, incomplete or without the cover letter, curriculum vitae or the required supporting information will not be considered.
(c) Candidates who are invited for written test and/or interview will normally receive the invitation by email in about six weeks after the closing date for application. The period of notification of written test and/or interview may be longer when a large number of applications are received or when there are other complications requiring a longer processing time for the applications. Candidates who are not invited for written test and/or interview may assume that their applications are unsuccessful.
(d) Personal data provided will be used strictly in accordance with the UGC Secretariat’s personal data policy, a copy of which will be provided upon request.

(a) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(b) Candidates appointed must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation & race.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend written test and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting criteria. Applicants who have declared abilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address indicated.
(h) For general awareness, the HKCEE is comparable to the standard attainable under Level 2 of the Hong Kong Qualifications Framework (HKQF), whereas HKDSEE is comparable to the standard attainable under Level 3 of the HKQF. While there are other qualifications under HKQF Level 2 and Level 3 respectively, for the purpose of this recruitment exercise, only attaining the specified level / grade or above at five subjects in the HKCEE / HKDSEE or correspondingly equivalent qualifications is acceptable. Further information on HKQF may be accessed on HKQF’s website (www.hkqf.gov.hk) or by phone (3793 3955).