Term Executive Assistant II

Term Executive Assistant II Hong Kong Institute of Vocational Education (Sha Tin) 參考編號 : O/ST/Term_EA2/10/26 Major Duties: (a) To provide support in one or more of the following areas: (i) filing, general and human resources administration; (ii) student affairs and student admissions; (iii) course and student related administration; (iv) book-keeping, supplies and stores administration; (v) promotion & publicity, committee work and campus events; and (vi) secretarial and administrative support for senior level staff; (b) To assist in providing secretarial support for meetings / boards of operational units; (c) To draft simple correspondence; (d) To handle enquiries and provide counter services; (e) To assist in the supervision of junior / minor grade staff; (f) To assist in the stock-taking and maintenance of inventory record; and (g) To carry out duties relating to the service provision of the Campus Secretariat and Departments. Requirements: (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR (v) A recognised Associate Degree / Higher Diploma or above. * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. (b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design; (c) Good command of English and Chinese, preferably with knowledge of Putonghua; (d) Good communication, interpersonal and organisational skills; (e) Ability to work independently and be a good team player; and (f) Good work initiative and be customer-oriented. Note: (1) The appointee(s) may be required to perform duties outside normal office hours and work on shift duty. (2) Applicants who have responded to the advertisements in the past six months need not re-apply.