Administrative Assistant

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260626003-IE 學系/部門：Student Affairs Office Category: General Staff 截止日期：10 July 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260626003 ---

(Ref. 260626003-IE)

Duties

The appointee will be required to:

(a) provide support for residential admissions and room assignments of the Student Halls of Residence under Student Resources and Support Section;

(b) maintain accurate and up-to-date inventory records;

(c) support delivery of programmes / services / activities;

(d) process data and compile statistics;

(e) prepare publicity materials;

(f) liaise with the wardens / tutors / students in relation to the logistics support to hall programmes and function room bookings;

(g) liaise with the suppliers of property management service for routine matters;

(h) provide logistics support to events / activities of the Office / Section; and

(i) perform any other duties as assigned by the Dean of Students or his/her delegates.

The appointee will be required to work during non-office hours if necessary.

Qualifications

Applicants should have:

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) some relevant administrative experience, preferably gained from education sector;

(c) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) proficiency in computer applications, such as Microsoft Office software including MS Word, Excel and Chinese word processing; and

(e) good organisational, communication and interpersonal skills.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 10 July 2026 until the position is filled.